Nonprofit CRM Comparison (2026): Pricing at Every Database Size

Nonprofit CRM pricing compared, in short: at 5,000 donor records, Little Green Light costs $60 a month, Givebutter Plus $179 a month (billed annually) and Keela $316 a month (billed annually); Neon CRM starts at $99 and Bloomerang at $125 a month, and both price above that by quote. Zeffy is free, CiviCRM's hosted Spark plan is $15 a month to 5,000 contacts, and Salesforce gives eligible nonprofits 10 Nonprofit Cloud licences free. Most nonprofit CRMs include unlimited users.

This is the side-by-side comparison: what each nonprofit CRM charges and on what basis, what it costs at 1,000 to 25,000 records, and how the market divides into segments. To choose by fit rather than price, read the best CRM for nonprofits. Both sit in our CRM and sales tool pricing hub.

Key takeaways

Disclosure: published by Scalry, which is not a nonprofit CRM and is not priced in this comparison.

How is nonprofit CRM software priced?

Nonprofit CRM software is priced on one of four bases, and the basis matters more than the starting price because it decides how your bill grows.

What does each nonprofit CRM cost?

US list prices on each vendor's pricing page, checked 27 October 2026, without promotions. Bloomerang does not say how many records its starting price covers. Keela's page does not label its billing columns; a third-party read of the page confirms the lower figure is annual. Third-party sites quote conflicting DonorPerfect figures, so we do not repeat them.

What does a nonprofit CRM cost at your database size?

Monthly list price at five database sizes. Records and contacts are treated as equivalent here; check how each vendor counts households and organisations.

A year at 5,000 records therefore runs from $0 (Zeffy) and $180 (CiviCRM Spark hosting, before setup help) to $720 on Little Green Light, $2,148 on Givebutter Plus and $3,792 on Keela. Neon CRM starts at $1,188 a year and Bloomerang's CRM at $1,500.

What does year one really cost? A worked example

Take a nonprofit with 5,000 donor records, three staff who need logins, and $100,000 a year raised online in 1,000 card gifts. Here is year one on three common setups, at list price and before onboarding quotes.

The pattern holds at most sizes: a records-priced donor CRM plus a low-fee giving tool is the cheapest serious setup, and the all-in-one platforms cost more but remove a sync. Whether that is worth it depends on how much staff time the sync would take. Bloomerang and Neon publish only starting prices, so get a written quote at your record count and revenue before comparing. Processing figures use the starting rates vendors publish; card mix and donor fee coverage change the total.

Which costs are not on the pricing page?

• Payment processing and platform fees on online gifts, often the largest cost after the subscription; see the worked example in fundraising CRMs and giving platforms.
• Onboarding and migration, usually quoted separately by Bloomerang, Neon, DonorPerfect and enterprise vendors.
• Add-on modules: Neon's events (+20%) and memberships (+10%), Bloomerang Volunteer ($119 a month), Keela's premium support (from $200 a month).
• Admin time or a partner for Salesforce and CiviCRM.
• Multi-year contracts: ask whether the first term is one or two years before you sign.

Which nonprofit CRMs have nonprofit discounts?

How is the nonprofit CRM market divided?

The nonprofit CRM platform market falls into five segments. We do not quote market-size estimates because we cannot verify them; the segments are what matter for a shortlist.

Large organisations comparing enterprise platforms should read the best CRM for large nonprofits, which covers migration and permissions. To understand what you are paying for, start with what a donor CRM should do, and for general CRM price models see how CRM pricing works.

How to compare nonprofit CRM prices fairly

• Clean the database first. Records-based pricing charges for lapsed and duplicate records.
• Price at next year's size, not today's.
• Add online-giving fees to the subscription for a true annual cost.
• Get onboarding and migration in writing, with what history moves.
• Check monthly vs annual billing; several vendors show annual prices first.

Frequently asked questions

What is the cheapest nonprofit CRM?

Zeffy is free, funded by optional donor tips, and CiviCRM is free software with hosted plans from $15 a month. For a full donor CRM, Little Green Light is the cheapest we found at $45 a month for up to 2,500 records, with unlimited users.

How much does Bloomerang cost?

Bloomerang's CRM starts at $125 a month billed annually, priced by the number of records, with unlimited users. Fundraising adds $40 a month and Volunteer is $119 a month. Larger databases are quoted.

How much does Little Green Light cost?

$45 a month for up to 2,500 records, $60 up to 5,000, $75 up to 10,000 and $90 up to 20,000, rising $15 per extra band, with 10% off for prepaying 12 months. Users are unlimited.

Is Salesforce free for nonprofits?

Eligible nonprofits get 10 Nonprofit Cloud Core licences at no cost through Power of Us. Further users cost $70 to $285 per user per month on an annual contract, and setup usually needs an admin or partner.

Why do nonprofit CRMs price by records instead of users?

Because nonprofits often have many occasional users — volunteers, board members, part-time staff — and per-seat pricing would penalise that. Records and revenue track the organisation's size more fairly.